Index

Generate a SIF file
Upload a SIF file
Track SIF file status
Create RFR file
Track RFR file status
Review of RFR and SIF by Checker
Manage Employee Information
Upload NON WPS File
Card Request
Set password question/Change Password
Forced Change Password
Maker & Checker
RFR File Format
SIF File Format
The Wage Protection System
View Annotated NACK Report

Generate a SIF file

Go to Employer home " PAYROLL SYSTEM" screen
Click on the WPS SALARY FILES link
Select a month in the drop down, so that WPS information for the month will be displayed
All the SIF files uploaded for the selected month with file details, status, bank status and history will be displayed

To generate a SIF file, click on the EXCEL button, so that EXCEL FILE UPLOAD screen will be displayed

Employer can ‘download a sample excel file’ using ‘ EXCEL SAMPLE FILE’button or use the formated xls to upload
To hide the guideline on attributes in Excel sheet, click on the the hyper link 'Hide Details'
To click on the show details link to get info on required fields, data and data type
Select the xls file and click on UPLOAD FILE button so that a mapping screen will be displayed

Maping is not mandatory for all the fields as shown in the figure
In case if the mapping is not complete, system will prompt to map the fields
Click on IMPORT button and on successful completion of data upload, system will give a message “Data imported successfully” with number of employees, Total fixed salary and Total variable salary

Next step is verification and down load of data to WPS. To perform this click on the OK button and
User will be redirected to the screen below

Employer can modify the establishment ID by editing the uploaded information and click on SAVE button
Once this is done, click on SEND FOR APPROVAL button to forward the SIF file to Employer (Checker)

To export the SIF file information in Excel format, click on the EXPORT EDR INFO button

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Upload a SIF file

Go to Employer home screen
Select a month in the dropdown, so that WPS information for the selected month will be displayed
All the SIF files uploaded for the selected month with file details, status, bank status and history will be displayed

To upload a SIF file,click on the UPLOAD SIF button, so that SIF file upload screen will be displayed
Browse and select the SIF file and click on UPLOAD FILE button

System will show a message on account of success/failure of the SIF upload

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Track SIF file status

All the SIF files uploaded with file details, status, bank status and history will be displayed for the selected month at Employer Home

SIF file Name, Establishment Info, Status, Bank Status, History, whether Refund Request has been raised etc will be displayed
‘Prepared’ status will be displayed for all the successful SIF uploads by Employer(Maker)
‘Approved status’ will be displayed for SIF files approved by Employer (Checker)
‘Rejected status’ will be displayed for SIF files rejected by Employer (Checker)
‘Uploaded’ status will be displayed for all the successful SIF uploads
‘Uploaded-Bank Status’ will be displayed for all the pending SIF files with the Customer Bank
‘RAW-Bank Status’ will be displayed for all the pending SIF files with the Central Bank
‘ACK-Bank Status’ will be displayed for all the approved SIF files by the Central Bank
‘NACK-Bank Status’ will be displayed for all the pending SIF files by the Central Bank
To view the details in the SIF file, click on the hyper link enabled for the respective SIF file name

To download SIF, click on the the button 'SIF'
To download the SIFdetails in Excel format, click on the button 'EXCEL'
To view the entire file history, click on the hyper link enabled for ‘history’ under History column

Create RFR file

On account of error in arriving at the salary amount, omission in terms of deductions or pay-out on behalf of another bank account, sometimes Employer may require a provision to request for refunding the salary for one or more employees

Employer can create a Refund Request on behalf of employees for a SIF file uploaded with Bank Status ACK

Click on the Apply button shown against the SIF file, so that RFR refund screen will be displayed

Click on the Create New Refund Request button shown against the SIF file, so that RFR refund screen will be displayed

Employer can short list and view the Employees with RDR
Click on UPDATE button against Employee for whom Refund is sought for
Enter Amount to be refunded and reason for refund and SAVE

Click on 'Send RFR for Approval button to send the RFR to Employer (Checker)
Once Employer (Checker) approves the RFR request, the same will be forwarded to Customer Bank
Customer Bank forwards the RFR to Central Bank
Central Bank, subject to the status of pay out will instruct Agent to refund the money

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Track RFR file status

Go to Employer home screen
Click the link REQUEST FOR REFUND
Select a month in the dropdown
All the RFR SIF files will be displayed with status and Bank Status

Click on the hyper link enabled for the RFR file to view the file details
Status of the RFR file and action taken by Bank will be displayed
Status – Prepared represents a RFR SIF file which is prepared by Employer (Maker)
Status – Approved represents a RFR SIF file which is approved by Employer (Maker)
Status – Rejected represents a RFR SIF file which is rejected by Employer (Maker)
Bank Status – ACK represents a RFR file which is approved by Central Bank

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Review of SIF and RFR by Checker

All the SIF/RFR files prepared and submitted by Employer (Maker) will be pending with Checker for review
Checker can view the list of SIF and RFR files at Checker WPS Information page
All the SIF files will be shown when click on 'SALARY FILE' in home page. To view RFR files to be reviewed, click on the link 'REFUND FILE' in home page

To view the file details, Checker will click on the hyper link enabled for the SIF or RFR file
To approve a file, click on the “Approve” link , so that a prompt box will be opened as shown in the figure

Click on OK to confirm the Approve action and a new screen will be displayed with selected details in SIF file
otherwise click on Cancel to cancel the action
To reject a file, click on the “Reject” link

While approving the SIF file, Checker can swap the Account Number
Click on Approve button and the SIF file will be forwarded to Customer Bank

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Manage Employee Information

Go to Employer home
Click on “Employee info” link

Employer can either import employee information or Add Employee records, one by one
Click on IMPORT EMPLOYEES button to import employee information from an Excel file

Click on ADD EMPLOYEE button to add employee information

The below screen will be displayed when click on Employee Name to edit the employee details

Click on EDIT button to edit the employee details.

Edit the details and click SAVE.

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Upload NON WPS File

Go to Employer home " PAYROLL SYSTEM" screen
Click on “NON WPS FILE” link
Select a month in the drop down, so that NON WPS information for the month will be displayed
All the NON WPS files uploaded for the selected month with file details, status, bank status and history will be displayed

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Card Request

Go to Employer home " PAYROLL SYSTEM" screen
Click on “Card Request” link
Select the request criteria(date range/request No/status) from the screen and click on 'SEARCH' button.
All the card requests for the selected search criteria will be displayed in the CARD REQUEST LIST tab.

New Card: This option will be used to send a request for a New card

Add a new employee to the system. Refer Manage Employee Information

To raise request for a new card go to "CARD REQUEST" tab, select request type as 'New Card' from drop down and select Account Number.
Employee list will be displayed and select the employee for whom salary card request to be raised and click 'SEND FOR APPROVAL' button.

The new card request will be listed in REQUEST LIST tab and the status will be 'Applied'.

Click the request to see the approve/reject screen.

On Click of 'APPROVE' a prompt will be shown and click 'OK' to approve the request

The request will be forwarded to bank and request status will be 'Forwarded to Bank'.
If the Authorizer rejects the request then the status will be 'Rejected'.
Bank validates and approves the New Card request and dispatches the card
If the Bank rejects the card then the status will be 'Bank Rejected'
User can export the request to excel/pdf using 'EXCEL/PDF' link against each request in the 'CARD REQUEST LIST tab.

Reissue Card: This option will be used to send a request to Reissue a card

To raise request to reissue card go to "CARD REQUEST" tab, select request type as 'Reissue Card' from drop down and select Account Number.

Employee list will be displayed and select the employee for whom reissue card request to be raised and click 'SEND FOR APPROVAL' button.

A prompt box will be shown as below.Click 'OK' to send the request

Click the request to see the approve/reject screen.

On Click of 'APPROVE' a prompt will be shown and click 'OK' to approve the request

Approved request will be forwarded to Bank for further process
The request will be listed in REQUEST LIST tab with status 'Forwarded to Bank

Rejected request will be listed in REQUEST LIST tab with status 'Rejected'

Activate Card: This option will be used to send a request to Activate the new card issued
To raise request to activate card go to "CARD REQUEST" tab, select request type as 'Activate Card' from drop down and select Account Number.
Employee list will be displayed and select the employee for whom activate card request to be raised and click 'SEND FOR APPROVAL' button.

Login as Authorizer and see the request in RequestList tab with request type 'Activate Card' and status 'Applied'.
Authorizer approves the request and forward to Bank for further process.

Reissue Pin: This option will be used to send a request to release a card blocked after wrong PIN input more than 3 times
To raise request to reissue pin go to "CARD REQUEST" tab, select request type as 'Reissue Pin' from drop down and select Account Number.
Employee list will be displayed and select the employee for whom reissue pin request to be raised and click 'SEND FOR APPROVAL' button.

Authorizer approves the request and forward to Bank for further process
Login as Authorizer and see the request in RequestList tab with request type 'Reissue Pin' and status 'Applied'.

Cancel Card: This option will be used to send a request to Cancel the card issued for an employee
To raise request to cancel card go to "CARD REQUEST" tab, select request type as 'Cancel Card' from drop down and select Account Number.
Employee list will be displayed and select the employee for whom cancel card request to be raised and click 'SEND FOR APPROVAL' button.
Click 'VALIDATE' button to validate the request
Login as Authorizer and see the request in RequestList tab with request type 'Cancel Card' and status 'Applied'.
Authorizer approves the valid request and forward to Bank for further process.

See below different statuses for the card request

‘Applied’ status will be displayed for all the requests send for Authorizer approval.
‘Forwarded to Bank’ status will be displayed for the requests approved by Authorizer.
‘Rejected’ status will be displayed for the requests rejected by Authorizer.
‘Bank Rejected’ status will be displayed for the requests rejected by Bank.
‘Dispatched’ status will be displayed for the requests approved by Bank and dispatched the card/pin.
‘Closed’ status will be displayed for the closed requests.

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Set Security Question/Change Password

Click the link SETTINGS in the employer home page
User can set a security question to login if password is forgotten.

User can change password using 'Change password' screen

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Forced Change Password

Newly created users will be redirected to 'CHANGE PREFERENCES' screen when login to the system for the first time.
User can change the default password set by administrator and set preferences using this screen.

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Maker & Checker

Gyre System enables 2 distinct roles - Maker and Checker for an Employer.
Maker can act as the preparer or initiator and Checker as Approver
System allows Maker to Upload SIF files, Generate SIF files, Create RFR requests and forward it to Checker for Approval
Checker can see the SIF details, modify Establishment ID, Swap Employer Bank Account and either Approve or Reject the SIF file
Checker can see the RFR details and either Approve or Reject the RFR file
Once Checker approves the SIF file or RFR file, respective Customer Bank receives the files forwarded

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RFR File Format

A RFR file contains request for refund information of some or all employees for a given SIF file.

Record Types

RFR file contain two types of records.

FDR – one record per employee
FCR – summary record for the entire file

The records consist of comma separated values.

FDR Fields

Sl No	Field	Width	Type	Mandatory	Description
01	Record Type	3	A	Yes	Must be "FDR"
02	SIF File Name	50	AN	Yes	The name of SIF File sent to the bank
03	ACK File Name	50	AN	Yes	The name of the ACK file for the above SIF File
04	Agent Routing Code	9	N	Yes	Bank routing code of the agent
05	Employee ID	14	AN	Yes	Unique Employee Id issued by the MOL
06	Refund Amount	15	N	No	Amount of refund claimed
07	Refund Request Code	3	N	Yes	The 3 digit refund request code. For example, "001"
08	Employee Account Number	16	AN	Yes	Employee Account No with the agent
09	Future1	1	A	Yes	Reserved for future use. Must always be " "
10	Future2	5	A	Yes	Reserved for future use. Must always be "EWPMS"

FCR Fields

Sl No	Field	Width	Type	Mandatory	Description
01	Record Type	3	A	Yes	Must be "FCR"
02	Employer ID	13	N	Yes	Unique Employer ID issued by MOL
03	Employer Reference	35	AN	No	Documentary field for reference use. For example, may contain employer name.
04	Bank Routing Code	9	N	Yes	Routing Code of the bank of employer to which refund amount is to be credited.
05	Employer Account No	20	AN	Yes	Bank account of employer to which refund amount is to be credited.
06	Total Refund Claimed	15	N	Yes	Total refund amount claimed for all FDR records
07	FDR Count	10	N	Yes	Total number of FDR records in this RFR file
08	FUTURE1	1	A	Yes	Reserved for future use. Must always be " "
09	FUTURE2	1	A	Yes	Reserved for future use. Must always be " "
10	FUTURE3	5	A	Yes	Reserved for future use. Must always be "EWPMS"

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SIF File Format

A SIF file contains salary information of employees for a certain month.

Record Types

SIF file contain two types of records.

EDR – one record per employee
SCR – summary record for the entire file

The records consist of comma separated values.

EDR fields

Sl No	Field	Width	Type	Mandatory	Description
01	Record Type	3	A	Yes	Must be "EDR"
02	Employee ID	14	AN	Yes	Unique employee ID issued by MOL
03	Agent’s Routing Code	9	N	Yes	Bank routing code of the Agent
04	Bank Account No	16	AN	Yes	Bank account number of the employee
05	Pay Start Date	10	D	Yes	Payment start date
06	Pay End Date	10	D	Yes	Payment end date
07	Day in Period	4	N	Yes	Days in the period
08	Fixed Income	15	N	Yes	Fixed income paid to the employee
09	Variable Income	15	N	Yes	Variable income paid to the employee
10	Loss of Pay Days	4	N	Yes	Days of leave without pay for which loss of pay has been deducted

SCR Fields

Sl No	Field	Width	Type	Mandatory	Description
01	Record Type	3	A	Yes	Must be "SCR"
02	Employer ID	13	N	Yes	Unique establishment ID issued by MOL
03	Bank Routing Code	9	N	Yes	Bank routing code of bank from which salary is being disbursed
04	File Creation Date	10	D	Yes	Date of file creation in YYYY-MM-DD format
05	File Creation Time	4	N	Yes	Time of file creation in HHMM format
06	Salary Month	6	N	Yes	Salary month for which salary is being paid in MMYYYY format
07	EDR Count	10	N	Yes	Total employee count (number of records) in this SIF file
08	Total Salary	15	N	Yes	Total of all fixed and variable salary of all records in this SIF file
09	Payment Currency	3	A	Yes	Currency should always be "AED"
10	Employer Reference	35	AN	No	A documentary field for storing reference information pertaining to employer

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The Wage Protection System

The Ministry of Labour (MOL) has introduced the Wage Protection System (WPS) and requires all organizations to transfer employee salaries through the WPS.Employers are required to submit (Salary Information Files) SIF files containing salary information of employees to their bank for disbursement.If wrong or duplicate salary information is sent out, you can claim for refund using the Request For Refund File (RFR).The Ministry of Labour has more information related to WPS on its website.

Additional Resources

MOL - Wage Protection System Guidelines

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View Annotated NACK report

NACK means Salary information file which is ‘Not Acknowledged’ by Central Bank.

Click on the hyper link enabled for the SIF file with NACK status to view the details in the SIF file
In the SIF file details screen, select the Employee filter as Employees with NAK

All employees with NAK status will be displayed
Employer can down load the data as SIF file or as an Excel file
To view the history of NACK file, click on the history link

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